How to Recall an Email in Outlook With Quick and Efficient Steps

Have you accidentally sent an email with typing mistakes to your boss? Don’t worry! Read this guide on how to recall an email in Outlook to save yourself from embarrassment.

What is Recall an Email in Outlook?

Recalling an email in Outlook means that you can recall the message that you have sent mistakenly before they receiver reads it. This feature is the safest option when you have sent an email to the wrong person, sent an incomplete message, or forgotten to attach files and documents.

How to Recall an Email in Outlook?

Microsoft allows you to recall an email on Windows. Recalling an email will only work for you if both recipients use Microsoft 365 and Microsoft Exchange accounts in the same organization, so if you are sending an email to an outside person, then it will not work for you. Messages sent from a Hotmail or Gmail account cannot be canceled. This feature works to manage your emails that contain errors or are sent to the wrong person by mistake by using the new Outlook interface.

Below are the steps to recall an email in Outlook.

• Open Outlook on the windows with the latest version, and go to the home page from the top bar options.
• Select sent items from the left side menu options to see your sent emails.
• Select the email that you want to recall, and Outlook will open it in the new window.
• Click on the three dots on the right side toolbar; click on action and then select Recall this message.
• However, if you don’t find three dots, then choose actions, and select Recall this message.

• Now, you will have two options: one is to delete unread copies of this message; this will delete the email from the receiver’s inbox if they haven’t opened it until now.
• The other one is to delete unread copies and replace them with a new message.
• Choose the preferred option, and tick the dialog box saying tell me if the process succeeds or fails for each recipient; click the OK button to continue.

Outlook will open another window if you want to recall the message. Here, you can compose your email according to your preference or correct the mistakes that you have made in the previous message. Click on the send button once you are done. However, if you delete the email so, it will be removed and you are done.

Additionally, if the recipient has already read the email, then the recall will be failed. The original and the recalled email will be visible to them, including the notification that you have attempted to recall the original email.

5 Reasons Why You Cannot Recall an Email in Outlook

Here are some conditions; if you are facing any of them, then you cannot recall an email.

1. You aren’t using the desktop Outlook client.
2. The recipient opened your email.
3. The recipient is using a different Microsoft organization than you.
4. The message should not touched by any process, such as a rule, spam filter, or add-in.
5. The original message should be in the recipient’s inbox.

Enable Undo Send Option in Outlook Web Version

Here are the steps to set an undo send option in Microsoft Outlook for web browsers that will give you 10 to 15 seconds to think before sending an email.

• Open settings and go to view all outlook settings.
• Click on mail and choose to compose and reply.
• Select your preferred delay time under undo send and click on save.

FAQs

Q: Does the recipient know if an email is recalled in Outlook?
A: Yes, the other recipient will get notified when you recall an email in Outlook.

Q: How to delete an email in Outlook?
A: Unfortunately, you cannot delete an email in Outlook once it is sent and the receiver reads that email.

Q: Can you recall an email after an hour?
A: Yes, you can recall an email in outlook anytime you want, but it is recommended to do it as soon as possible so the recipient doesn’t open your message, and the replacing your email could be successful.

Q: Can I recall an email from my mobile device?
A: No, you cannot recall an email from your mobile devices, as this feature is only available through the Outlook desktop app for Windows.

Sum Up

In this article, we have mentioned the steps on how to recall an email in Outlook, as sometimes accidental mistakes take place, but recalling your messages can save you from embarrassment in front of your boss, management and colleagues.